Privacy Policy

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At Valentine Recruiting, we are committed to protecting the privacy and personal data of our candidates, clients, and partners. This Privacy Statement outlines how we collect, use, store, and protect your information in accordance with applicable data protection laws.

1. Information We Collect

We may collect and process the following types of personal information:

• Candidate data: Name, contact details, resume/CV, employment history, education, skills, references, and any other data relevant to job applications.
   
• Client data: Company name, contact person(s), job descriptions, and communication history.
   
• Website data: Information collected via cookies, forms, or analytics tools to improve your experience on our website.
   
• Additional data: Any information you voluntarily provide during interviews, assessments, or other recruitment activities.
   

2. How We Use Your Information

We use your personal information for the following purposes:

• To match candidates with suitable job opportunities
   
• To communicate about job openings, interviews, and job-related news
   
• To fulfill contractual obligations with our clients
   
• To verify credentials, references, and right to work where required
   
• To maintain accurate and up-to-date records
   
• To improve our services and user experience
   

We do not sell or share your personal data with third parties for marketing purposes.

3. Legal Basis for Processing

We process personal data under one or more of the following legal bases:

• Your consent
   
• The necessity to perform a contract
   
• Compliance with a legal obligation
   
• Our legitimate interest in providing and improving recruitment services
   

4. Data Storage and Security

We take appropriate technical and organizational measures to secure your data against unauthorized access, alteration, or destruction. Your personal data is stored on secure servers and access is limited to authorized personnel only.

5. Data Retention

We retain your personal data only as long as necessary to fulfill the purposes for which it was collected or to comply with legal, regulatory, or contractual obligations. You may request deletion of your data at any time (see below).

6. Your Rights

You have the right to:

• Access your personal data
   
• Request correction or deletion
   
• Object to or restrict processing
   
• Withdraw your consent (where applicable)
   
• Lodge a complaint with a data protection authority
   

To exercise these rights, please contact us at: privacy@valentinerecruiting.com

7. Third-Party Access

We may share your data with trusted third parties (e.g., background check providers or client companies) as part of our recruitment services. These parties are contractually bound to use your data only for specified purposes and to safeguard it appropriately.

8. Updates to This Statement

We may update this Privacy Statement from time to time. The latest version will always be available on our website with the effective date clearly stated.

If you have any questions or concerns about how we handle your data, please contact:

Valentine Recruiting
Operations Team
privacy@valentinerecruting.com

Last updated: 04/01/2025